Sample Rent Agreements and Templates

Imagine this. You’ve found the perfect tenant for your apartment. Or maybe you’ve found your dream rental home. You agree on the rent, shake hands, and exchange keys. It feels official.

But then, three months later, the tenant starts paying rent late. Or the landlord suddenly decides to increase the maintenance charges. That friendly handshake suddenly feels very flimsy. You have no proof of what was promised. Arguments begin. Stress builds.

This is where a simple document changes everything. A rent agreement is your first and most important step. It is not just a formality. It is a legal shield for both the person owning the property and the person living in it. It turns vague promises into clear, enforceable rules.

This guide gives you everything you need. We will explain the legal jargon in plain English. We will walk you through the process, step by step. And most importantly, we will give you free, customizable sample rent agreement templates you can download and use right away. Let us build your peace of mind, together.

What is a Rent Agreement? (The Legal Shield)

At its heart, a rent agreement is a simple contract. It is a written promise between the property owner and the tenant. This promise lays out all the rules for renting the property.

A verbal agreement is a huge risk. People forget. They remember things differently. A written agreement removes this confusion. It makes everything black and white.

For landlords, this document is a safety net. It protects your valuable property. It clearly states what the tenant can and cannot do. If there is a problem, you have a signed document to fall back on. It makes managing your property much easier.

For tenants, this document is your security. It proves you have the right to live there. It locks in your rent amount. It clearly states the landlord’s responsibilities. It is your proof that you are a responsible renter. Without it, a landlord could ask you to leave at any time.

Think of it as the rulebook for a game. Everyone agrees to the rules before they start playing. This way, no one can complain later.

Rent Agreement vs. Lease vs. Leave & License: Picking the Right One

These terms are often used interchangeably. But they have small yet important legal differences. The main difference usually comes down to the rental period and the rights it gives the tenant.

Here is a simple table to help you understand:

Let us break this down.

An 11-Month Rent Agreement is the most common choice in India. Why eleven months? Because in most Indian states, any rental agreement for 12 months or longer must be officially registered with the government. This is a longer and more expensive process. An 11-month agreement is a standard, legally valid contract that avoids this mandatory registration. It is perfect for most apartment and house rentals.

A Lease Agreement is for a longer term, like one, two, or even five years. Because it is long-term, the law requires it to be registered. This gives the tenant stronger rights. It is harder for a landlord to ask a tenant to leave before the lease period ends. It is good for businesses or families who want to settle in for a long time.

A Leave and License Agreement is more common for short-term stays. It does not give the tenant any permanent rights. It simply gives them a license to use the property for a specific time. This is often used for paying guest accommodations, service apartments, or short-term corporate stays. It is easier for the owner to ask the person to leave.

For the rest of this guide, we will focus on the standard 11-month residential rent agreement, as it is what most people are looking for.

Key Clauses You MUST Include in Your Agreement

A weak agreement is almost as bad as no agreement. A good template is defined by its clauses. These are the specific sections that cover every possible situation.

Think of these clauses as the ingredients in a recipe. If you miss one, the final dish might not turn out right.

Here are the non-negotiable clauses your rent agreement must have:

• Parties and Property Details: This seems obvious, but it needs to be perfect. Include the full legal names, ages, and addresses of the landlord and the tenant. Describe the rental property in detail. Include the full address, flat number, and even which floor it is on.
• Rent and Deposit Details: This is the money section. It must be crystal clear.
  • Rent Amount: The exact monthly rent.
  • Due Date: The specific date each month when rent is due. For example, the 5th of every month.
  • Late Fee: The penalty if the rent is paid after the due date. This prevents disputes.
  • Security Deposit: The amount paid upfront to cover any damages or unpaid bills. In India, this is typically 2 or 3 months’ rent. State when it will be returned after the tenancy ends.
• Duration and Renewal: Clearly state the start date and the end date of the agreement. What happens when the 11 months are over? Most agreements have an automatic renewal clause. This means it will continue for another 11 months unless someone gives a notice to leave.
• Maintenance and Utilities: Who pays for what? This is a common argument. Your agreement should spell it out.
  • The landlord is usually responsible for major structural repairs. This includes things like a leaking terrace or a broken wall.
  • The tenant is usually responsible for minor repairs and all monthly utility bills. This includes electricity, water, gas, and internet.
• Restrictions and Rules: This clause sets the boundaries. Can the tenant sub-let the apartment to someone else? Usually, this is not allowed without the landlord’s written permission. It should also prohibit illegal activities. If you have a no-pets policy, this is where you put it.
• The Inventory List: This is one of the most overlooked but most important parts. I learned this the hard way. I once had a dispute over a stained sofa. There was no record of its condition when the tenant moved in. An inventory list is a detailed checklist of all the items in the property. This includes furniture, appliances, curtains, and even the number of keys. The best practice is to also take dated photographs. Both the landlord and tenant should sign this list. It is the best way to avoid fights over the security deposit when the tenant moves out.

Step-by-Step: How to Create a Legally Valid Rent Agreement in India

The process is simpler than you think. Let us walk through it together, one step at a time.

Step 1: Download and Customize a Template

Your first step is to get a good foundation. Do not start from scratch. Use a professional template that covers all the essential clauses we just discussed.

Download our FREE 11-Month Rent Agreement Templates here

Once you download it, fill in all the blanks. Add the names, addresses, rent amount, and all the specific details. Make sure everything is accurate.

Step 2: Determine Stamp Duty and Get e-Stamp Paper

This is the part that confuses most people. Let us make it simple.

A rent agreement is a legal contract. In India, such contracts must be printed on a special paper called Non-Judicial Stamp Paper. This is a tax you pay to the state government to make the document legally valid. The cost of this paper is called the “stamp duty.”

The good news? You no longer need to find a physical stamp paper vendor. You can now get an e-Stamp Paper online. It is the same thing, but digital and more secure.

How much stamp duty will you pay? It depends on which state your property is in. The rate is usually a small percentage of the annual rent or the security deposit, whichever is higher.

Here is a simplified state-wise stamp duty table:

Please note: These rates are approximate and can change. Always check your state government’s website for the latest rates.

You can buy e-Stamp paper online from the official SHCIL (Stock Holding Corporation of India Limited) website or through some authorized bank portals. The process is straightforward. You fill in the details, pay the fee online, and download the e-Stamp certificate.

Step 3: Print and Sign

Now, take the final version of your filled-out rent agreement and print it directly onto the e-Stamp paper. If you have an e-Stamp certificate, you will print your agreement on plain paper and attach the e-Stamp certificate to it.

Then comes the signing. All the following people must sign the agreement:

1. The Landlord (Licensor)
2. The Tenant (Licensee)
3. Two Witnesses

Many people forget the witnesses. They are crucial for the agreement’s validity. Each witness should write their name, address, and signature. They can be friends, relatives, or colleagues.

Step 4: Register (If Applicable)

Remember our earlier discussion? For a standard 11-month agreement, registration with the local sub-registrar office is not mandatory. Once it is printed on the correct e-Stamp paper and signed by all parties and witnesses, your agreement is legally valid and ready to use.

If you are creating a lease for more than 12 months, you must take the signed document to the sub-registrar office for official registration. This adds another layer of legal formality.

Free Download: Sample Rent Agreement Templates

This is what you came for. We have created these templates to be comprehensive, clear, and easy to use. They include all the key clauses we discussed.

Click the buttons below to download them for free.

Template 1: Standard 11-Month Residential Agreement (PDF)

• Best for: A ready-to-print format for apartments and independent houses.
• DOWNLOAD NOW

Template 2: Standard 11-Month Residential Agreement (Editable Word Doc)

• Best for: If you want to easily customize and type directly into the document.
• DOWNLOAD NOW

Template 3: PG / Shared Accommodation Agreement (PDF)

• Best for: Hostels, paying guest arrangements, and co-living spaces. It has specific rules for common areas.
• DOWNLOAD NOW – Adding Soon

Documents Required from Landlord & Tenant

Before you sit down to sign, make sure you have all the necessary documents. This makes the process smooth and fast.

Here is a simple checklist:

From the Landlord:

• Proof of Ownership: A copy of the Property Title Deed or the Sale Deed.
• Identity Proof: A copy of their Aadhaar Card or PAN Card.
• Address Proof: A copy of their Passport or Voter ID.

From the Tenant:

• Identity Proof: A copy of their Aadhaar Card, PAN Card, or Passport.
• Address Proof: A copy of their Passport, Driver’s License, or any official mail.
• Employment Proof: (Often requested) A copy of a company ID or a salary slip.

From the Witnesses (Both):

• Identity Proof: A copy of their Aadhaar Card or other government-issued ID.

It is a good practice for both the landlord and tenant to keep a signed copy of the agreement and all attached documents.

Avoiding Common Pitfalls: Tips for a Smooth Tenancy

A good agreement sets the stage. But a little extra effort ensures a great relationship between landlord and tenant.

For Landlords:

• Do a Background Check. Do not skip this. A simple phone call to the tenant’s previous landlord or employer can save you from big problems.
• Document the Move-In. Take photos and videos of the entire property just before the tenant moves in. Go through the inventory list together. This is your best defense against false damage claims later.
• Be Professional. Provide the tenant with their own signed copy of the agreement immediately. Respond to their legitimate maintenance requests promptly.

For Tenants:

• Read Before You Sign. I know it is long, but read every single line. Do not let anyone rush you. Ask questions if you do not understand something.
• Do Not Skip the Inventory Report. This document protects your security deposit. If the landlord does not provide one, you should create one yourself and ask them to sign it.
• Keep Records. Keep a file of all your rent payment receipts, bank statements, and any emails or messages between you and the landlord. Good records win arguments.

Frequently Asked Questions (FAQ)

Is an 11-month rent agreement valid without registration?

Yes, it is perfectly legal and valid. The law in India does not require agreements for less than 12 months to be registered. As long as it is printed on the correct value of e-Stamp paper and signed by both parties and two witnesses, it is a legally binding contract.

What is the average security deposit in India?

The standard security deposit is usually two or three months’ rent. However, this can vary depending on the city and the specific property. In some high-demand areas, it might be higher.

Can I make a rent agreement online?

Absolutely. The process has become very easy. Many online legal service platforms allow you to fill in your details, calculate the stamp duty, purchase the e-Stamp paper, and even get the agreement digitally signed by all parties. It is a fast and convenient option.

What happens if I don’t have a rent agreement?

You are in a very risky position. For tenants, you have no proof of your right to live there. The landlord could raise the rent or ask you to leave at any time. For landlords, you have no legal proof of the terms. If the tenant stops paying rent or causes damage, it becomes very difficult to take legal action. It is a risk neither side should take.

Conclusion

Creating a solid rent agreement is not about distrust. It is about respect and responsibility. It is about taking the time to make sure everyone is on the same page. It protects the landlord’s valuable investment and the tenant’s home.

It turns a simple transaction into a secure, professional relationship. Do not leave your biggest assets and your peace of mind to a handshake. Download our templates. Follow the steps. Create your agreement today.

Also Read: How to Make an Online Rent Agreement in Delhi

Also Read: Understanding Stamp Duty & Registration Rules State-Wise (2025)